Parts Administrator - Mercedes-Benz of Edinburgh Newbridge

 42.5 hours   Edinburgh   Full Time

Parts Administrator

Mercedes Benz - Newbridge

Salary - Competitive DOE

Thank you for your interest in working with Eastern Western Motor Group. We work with some of the world’s best loved brands. If you haven’t already, please browse around our company website and immerse yourself in our company’s history and read up on our brands. As we start to drive your aspirations to accessing a career here with us at Eastern Western Motor Group, you will really get to understand just why our staff and customers are indeed so passionate about all things Eastern Western!

This is an amazing opportunity to work for a family run company who value their employees and in return provide state of the art working facilities, competitive salary packages, benefits and industry leading training. We work with 14 brands across 37 sites with just over 1500 employees.

 What does the job entail?

  • Looking for an individual to work at the very centre of the parts department dealing with administration whilst adhering to company and Mercedes-Benz standards.
  • Assisting with processing of Parts Jobs from the start through to completion
  • To greet customers in a courteous and efficient manner, both in person and by telephone
  • To maintain up to date product knowledge of parts policies and product changes
  • To supply accurate and timely estimates for necessary parts when requested
  • Prepare and present invoices in a consistent and professional layout
  • Listen to and record customer complaints in the Company Complaint Log as instructed and review with Department Manager where appropriate
  • Assist in maintaining your work station and reception area ensuring a clean desk policy is kept at all times
  • Maintain the Group’s Dealer Management System with up to date customer record information for future follow up and marketing
  • To process all job cards / invoices in a timely manner ensuring work in progress is kept to a minimum
  • To correct and re-submit any invoice corrections as quickly as possible
  • To maintain a good filing / control system to aid any future audit process
  • To assist with stock checks, both daily and annual checks
  • To ensure procedures for handling, cheques and accounts are fully adhered to
  • To attend internal/external training courses as directed by management
  • To ensure that parts are correctly checked against delivery notes and all orders are checked before the delivery note is signed.
  • To ensure all parts and accessories are correctly stored and the work area is kept to a high standard of cleanliness
  • To be fully aware of the usual trading terms of the dealership
  • Monitor and maintain agreed stock and accessory levels
  • Deal with all returns including old units to the manufacturer
  • To maintain showroom displays with current stock
  • To cleanse reserved parts and follow up any customer orders
  • Receipting and ordering orders to our suppliers
  • Claim any damages or discrepancies from any suppliers
  • Assistance with any other task as directed

What are we looking for?

  • Previous experience within the Motor Trade or Parts Role is essential
  • Good working knowledge of Microsoft Office applications
  • Presentable and experience of working in a customer service environment
  • Previous experience of working in a fast paced parts department would be an advantage but not essential
  • Ablility to work on own initiative
  • Focused on customer service
  • Ability to multitask and meet tight deadlines
  • Quality and reliability
  • Excellent communication skills
  • Problem solving and decision making skills

In addition we offer first class employee benefits scheme such as:

  • Employee discount scheme with 1600 high street/online retailers
  • Option to staff savings scheme
  • Cycle to work scheme
  • Excellent discounts on new and used car purchases
  • Company pension
  • 30 days annual leave which increases with length of service
  • Training/Career development
  • Family days out
  • Staff Intro referral scheme

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As an Eastern Western Motor Group employee you will get a range of benefits, including:

Discounts on new and used vehicles

Discounts on parts and servicing

Contributory pension scheme

Fantastic discounts at a host of retailers