Data Protection Privacy Notice (Recruitment)

We will comply with the data protection principles when gathering and using personal information, as set out in our Data Protection Policy for Employees, Worker and Consultants.

The table set out in Part A of the Schedule below summarises the information we collect and hold up to and including the shortlisting stage of the recruitment process, how and why we do so, how we use it and with whom it may be shared.

The table in Part B of the Schedule below summarises the additional information we collect before making a final decision to recruit, ie before making an offer of employment conditional, how and why we do so, how we use it and with whom it may be shared.

We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.

Information will be held on our Recruitment Portal, it will be held at our Head Office and those of our group companies as described above.

We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed. How long we keep your information will depend on whether your application is successful and you become employed by us, the nature of the information concerned and the purposes for which it is processed.

We will keep recruitment information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims such as race or sex discrimination (as extended to take account of early conciliation), after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.

If you are unsuccessful for a particular role your information will be stored for a certain period of time where you will be contacted throughout this period of time to consent to us keeping your information on our database, if you do not advise us you would like us to keep a hold of your information then it will be archived.

If your application is successful, we will keep only the recruitment information that is necessary in relation to your employment. For further information, see Data Protection Policy for Employees, Worker and Consultants.

Please contact our HR Department on 01506 600000 or noreply@easternholdings.co.uk if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. You also have the right to ask HR Department for some but not all of the information we hold and process to be erased (the 'right to be forgotten') in certain circumstances.

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

We hope that our HR Department can resolve any query or concern you raise about our use of your information. If not, contact the Information Commissioner at https://ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.